FlyBase:Fly Board
Rules of Charter
Preamble
Over time, the Drosophila research community has experienced significant expansion. New activities, with potentially dramatic impact on the community as a whole, have been initiated by various individuals. In recognition of these facts and to ensure and facilitate inter-communal communication, some changes to the Drosophila Board are warranted. The present document embodies these changes and provides a historical framework for the benefit of newer community members.
A Short History of the Drosophila Board
The Drosophila community has held an annual research conference for more than 50 years. In the early days of the group, the community was small and less than a hundred individuals would attend these meetings, which could therefore be organized in an informal fashion. In the late 1970s and early 1980s, however, the community had grown to such an extent that attendance at the conference was typically over 1000 individuals. Consequently, organization of the conference became an overwhelming task for any one individual, and the University dormitory housing traditionally used for the meetings became inadequate. Furthermore, meeting registration fees exceeded expenditure, and moneys began to accumulate. As the number of conference attendees and as the fund increased, and when the housing for the conference was moved to commercial hotels, questions of personal liability began to trouble the individual organizers. It was at this point that Linda Hall and Dan Lindsley suggested the creation of a Drosophila Board and drew up an agreement with the Genetics Society of America's administrative offices to run the annual meetings. The agreement with the GSA offered two advantages: (1) the administrative details would be handled by professionals, and meeting cancellation insurance could be more readily obtained, (2) the Drosophila fund could be held in trust by the GSA to help defray meeting costs, while avoiding IRS problems for individual scientific program organizers. When, following his untimely death, the Larry Sandler Memorial Lecture Fund was established, the GSA agreed to set up and manage a separate account for this fund.
During the first few years, the Board was made up of individuals who had been actively involved in organizing previous conferences with an attempt to include members from across the U.S. and Canada so that the board would represent the interests of the entire North American Drosophila research community. More recently, International representatives were added to facilitate communication and coordination of Drosophila resource efforts throughout the world.
Composition of the Drosophila Board
The Drosophila Board is a representative group of working scientists who use Drosophila as their primary model organism.
The Board meets once a year in conjunction with the North American Drosophila Research Conference. Additional business is conducted by email, and, if necessary, by telephone or video conferences.
Officers
The Drosophila Board will have a President, elected by the community, who will serve for one year as President elect and for one year as President. To ensure long-term memory of the Board, the President will serve three additional years, as "past-President", "past-past President" then "Member-At-Large" in sequential years. The President-elect and Past Presidents will be actively involved in providing leadership to the Fly Board by providing assistance, advice, and counsel to the President.
The Drosophila Board will have an elected Treasurer who will serve for three years.
Regional Representatives
The Board consists of one elected Representative from each of the following regions of the U.S. and Canada:
| New England | (Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island) |
| Mid-Atlantic | (Downstate New York, New Jersey, Eastern Pennsylvania, Delaware, West Virginia, Washington D.C., Maryland, Virginia) |
| Southeast | (North Carolina, South Carolina, Georgia, Florida, Alabama, Mississippi, Kentucky, Tennessee, Louisiana, Puerto Rico) |
| Midwest | (Minnesota, Wisconsin, Iowa, Illinois, Indiana, Missouri) |
| Great Lakes | (Upstate New York, Ohio, Western Pennsylvania, Michigan) |
| Heartland | (Colorado, Kansas, Nebraska, North Dakota, South Dakota, New Mexico, Texas, Arizona, Oklahoma, Arkansas) |
| Mountain | (Oregon, Washington, Idaho, Montana, Wyoming, Utah, Nevada, Alaska) |
| California | (California, Hawaii) |
| Canada | (Canada) |
In addition, there will be a representative for:
| Primarily Undergraduate Institutions | (U.S.) |
as well as International Representatives from each of the following regions:
Australia/Oceania
Asia
Europe
Latin America
These delegates will be elected, and serve for a term of three years. If it is not possible to find two interested candidates in a region, a single candidate may instead be appointed by the board. The board is open to potential changes in international representation, or differences in the manner of selection of international representatives.
There shall also be a Trainee Representative (Senior graduate student or Post-doctoral researcher), who shall serve for a term of 2 years. The Trainee representative shall be selected by the elections committee from among interested candidates.
Ex officio members
The following individuals from the research community (or their designated representative) will serve on the Board as ex officio members:
- The Director of FlyBase, and the chair of the FlyBase SAB
- The Director of the Berkeley Drosophila Genome Project
- The Director of the Bloomington Stock Center
- The Directors of other major national and international Drosophila stock centers, including the Drosophila Species Stock Center, the VDRC, and the Kyoto DGGR
- The Chairs of the Stock Center Advisory Committees
- The Director of the DGRC
- The PI of the Drosophila Gene Disruption Project
- The Directors of the DRSC/TRiP
- The Editor of DIS and
- The current chair of the Sandler Memorial Lectureship selection committee
- The current chair or a representative of the Image Award Committee
- The Chairs of the Scientific Organizing committee of the previous, current, and upcoming North American National Drosophila Research Conference.
- Leaders of other Drosophila community resource projects and centers, by invitation of the President
- Any Drosophila researchers serving on the board of the GSA
The Board's discussion of community issues benefit from input from the entire community. It is the responsibility of the Regional Representatives to canvass Drosophila researchers residing in their regions so input can be obtained on major issues of concern. Advice from the ex officio members is invaluable and will be solicited on all Board issues. However, the Officers, including the Treasurer, and Regional Representatives, as the elected officials of the Board, constitute its voting body.
Elections
The "past-past President" will be responsible for organizing the election of the President, Treasurer, and the Regional Representatives. A nomination committee will be formed to name two delegates for each position to be elected. Delegates living in the different regions are chosen to ensure diversity and broad representation on the Board, but everyone in the Drosophila research community may vote for the all the open positions, including any of the regional representatives who are on the ballot that year. Only scientists who use Drosophila as a research organism are eligible to vote. Elections will be held October to December. The newly elected Representatives begin their term in the following spring at the annual meeting. Regional representatives whose terms are expiring serve until the annual board meeting, and are invited to attend the board meeting in the year their terms expire as ex-officio members.
Responsibilities of the Drosophila Board
The primary functions of the Board are:
1. 1 To serve as advocates for the Drosophila research community and represent community interests to funding agencies, other scientific organizations, and the general public. 2 To facilitate a free and productive relationship between the research community, the administrators of FlyBase, leaders of community resource and information projects, and the Directors of the Stock Centers. 3 To insure a successful annual North American Drosophila Research Conference. The Board selects the venue, based on recommendations from GSA. The President-elect appoints the chair of the Scientific Organizing committee for the next meeting to be organized (2-3 years in advance). 4 To administer the meeting fund of the Drosophila research community. 5 To administer awards, including the Larry Sandler Memorial Lecture fund, undergraduate travel awards, including the Victoria Finnerty Award, and the Image Award.
Responsibilities of the Drosophila Board Presidents:
President-elect elect – Attends the first meeting after being elected, to observe
President-elect (1) Takes the minutes at board meeting, circulates the minutes to the board by email so that they can be approved and posted on Flybase in a timely fashion. (2) Chooses the meeting organizers for the next Fly meeting to be planned.
President (3) Presides over the board meeting: solicits reports from the meeting organizers, GSA director, Treasurer, Sandler committee chair, Finnerty award chair, Image award chair, Elections committee, Communications committee, and all of the community resources and projects. (4) Writes “FlyNews” newsletter, updates fly community on resources, meetings, and other news, distributed ~ twice/year. (5) May be responsible for organizing writing of the next White Paper. (6) Writes letters of support for resource project proposals, on behalf of the fly community. These normally cite community support for the goals of the project by referring to the White Paper. (7) Updates the lists of plenary speakers, historical speakers, session chairs, Sandler award winners and selection committees, and sends copies to the next meeting organizers. (8) Reminds past-past-president that they need to run the next election in September. (9) Oversees formation of Drosophila board committees and assignment of members to these committees. (10) Addresses, with help and support of the Drosophila board, any other matters arising that affect the fly community.
Past-president (10) Aids current president and attends next meeting for continuity.
Past-past president (11) Selects and chairs Election Committee for the board, and organizes elections. Include in board meeting report the master list of board members, with their term limits. Submit this to Flybase.
Responsibilities of the Regional Representatives:
To effectively carry out the responsibilities of the Drosophila Board, standing committees may be formed, and each regional representative is encouraged to serve on at least one committee. These committees can also include non-board members. Possible committees include:
Advocacy: Develop and implement plans to advocate for Drosophila Research.
White Paper: Review and approve or update White Paper.
Infrastructure: Develop recommendations for new resources that would benefit the Drosophila community. Review annual reports of community resources that report to the Fly Board.
Community: Develop plans to enhance communication and exchange of information and resources among Drosophila researchers
Fly Meeting: Review organization of the North American Drosophila Conference, make recommendations for changes.
SAB: Support oversight of Drosophila resources and resource projects by serving on Scientific Advisory Boards.
The incoming President shall determine which committees need to be formed and encourage regional representatives to choose an appropriate assignment.
Meeting Site
The site of the annual Drosophila Research Conference will rotate in the following order: East, West, Center of the U.S.
This charter was prepared for the Board by Th. Kaufman and J. Lucchesi and was revised by the Board at its meetings on March 31, 1993, at the Town & Country Hotel, San Diego, CA, on April 5, 1995, at the Westin Peachtree, Atlanta, GA, by an electronic vote in February 2003, on March 20, 2003 at Chicago and on March 23, 2004 at Washington D.C., and July 2016 in Orlando, FL.
Board Meetings
The Drosophila Board 2015-16
- General contact: flyboard@morgan.harvard.edu
- Year indicates the last Fly Meeting through which Board Members will serve as Officers or Regional Reps.
- Past-Presidents serve as members-at-large until the end of the indicated term.
Officers
| Name | Office | Year | |
|---|---|---|---|
| Laura Johnston | President-elect | 2020 | lj180@columbia.edu |
| David Bilder | President | 2019 | bilder@berkeley.edu |
| Ken Irvine | Past-President (2014) | 2018 | irvine@waksman.rutgers.edu |
| Amy Bejsovec | Past-President (2013) | 2017 | bejsovec@duke.edu |
| Michael O'Connor | Past-President (2012) | 2016 | moconnor@umn.edu |
| Deborah Andrew | Treasurer | 2016 | dandrew@jhmi.edu |
Regional Representatives
| Name | Region | Year | |
|---|---|---|---|
| Esther Verheyen | Canada | 2018 | everheye@sfu.ca |
| Scott Barolo | Great Lakes | 2018 | sbarolo@umich.edu |
| Sarah Certel | Mountain | 2017 | sarah.certel@umontana.edu |
| Andrea Page-McCaw | Southeast | 2018 | andrea.page-mccaw@vanderbilt.edu |
| Angelika Stathopoulos | California | 2016 | angelike@caltech.edu |
| Michael Galko | Heartland | 2018 | mjgalko@mdanderson.edu |
| Giovanni Bosco | New England | 2017 | giovanni.bosco@dartmouth.edu |
| Jessica Triesman | Mid-Atlantic | 2016 | treisman@saturn.med.nyu.edu |
| Bing Zhang | Midwest | 2018 | zhangbing@missouri.edu |
Primarily Undergraduate Institution Representative
| Name | Year | |
|---|---|---|
| Alexis Nagengast | 2017 | aanagengast@mail.widener.edu |
International Representatives
| Name | Region | Year | |
|---|---|---|---|
| Gary Hime | Australia/Oceania | 2017 | grhime@unimelb.edu.au |
| Shigeo Hayashi | Asia | 2016 | shayashi@cdb.riken.jp |
| Daniel St. Johnston | Europe | 2016 | d.stjohnston@gurdon.cam.ac.uk |
| Mariana Melani | Latin America | 2016 | mmelani@leloir.org.ar |
Ex Officio
| Name | Affiliation | |
|---|---|---|
| Bill Gelbart | FlyBase | gelbart@morgan.harvard.edu |
| Susan Celniker | BDGP | celniker@fruitfly.org |
| Thom Kaufman | Bl'ton S.C. & FlyBase | kaufman@bio.indiana.edu |
| Kathy Matthews | Bl'ton S.C. & FlyBase | matthewk@indiana.edu |
| Kevin Cook | Bl'ton S.C. & Nomenclature Comm. | kcook@bio.indiana.edu |
| Teri Markow | UCSD Dros. Sp. S.C. | tmarkow@ucsd.edu |
| Maxi Richmond | UCSD Dros. Sp. S.C. | mrichmond@ucsd.edu |
| Jim Thompson | DIS | jthompson@ou.edu |
| Liz Perkins | Harvard TRiP | lperkins@genetics.med.harvard.edu |
| Hugo Bellen | Bl'ton S.C. Adv. Comm. & P element project | hbellen@bcm.tmc.edu |
| Allan Spradling | P-element project | spradling@ciwemb.edu |
| Stephanie Mohr | Harvard DRSC | smohr@genetics.med.harvard.edu |
| Scott Hawley | Nomenclature Comm | rsh@stowers-institute.org |
| Lisa Meadows | VDRC | lisa.meadows@viennabiocenter.org |
| Masanobu Itoh | DGRC, Kyoto | mitoh@kit.ac.jp |
| Toshiyuki Takano-Shimizu | DGRC, Kyoto | fruitfly@kit.ac.jp |
| Chuck Langley | At large | chlangley@ucdavis.edu |
| Brian Oliver | FlyBase Advisory Board | oliver@helix.nih.gov |
GSA
| Name | Office | |
|---|---|---|
| Adam Fagen | Executive Director | afagen@genetics-gsa.org |
| Suzy Brown | Senior Director | sbrown@genetics-gsa.org |
White Papers
Drosophila Board White Papers
Drosophila Board White Paper 2012 (PDF)
Drosophila Board White Paper 2009 (PDF)
Drosophila Board White Paper 2007 (PDF)
Drosophila Board White Paper 2005 (PDF)
Drosophila Board White Paper 2003 (PDF)
Drosophila Board White Paper 2001 (PDF)
Other Drosophila Community White Papers
modENCODE Comparative Genomics White Paper 2009 (PDF)
ENCODE-modENCODE Consortia Data Release Policy White Paper 2008 (PDF)
Drosophila Genetic Reference Panel White Paper 2008 (PDF)
Drosophila ENCODE White Paper 2006 (PDF)
Drosophila BAC White Paper 2003 (PDF)
Genomes White Paper 2003 (PDF)
Simulans Yakuba Genomes White Paper 2003 (PDF)