FlyBase:Fly Board

The Fly Board maintains an email list for occasional communication with active fly Principal Investigators/Group Leaders. If you want to be included in the Fly Board’s email list please sign up for the FlyBase newsletter.

Each year the FlyBoard has important information to share with the Drosophila community. This communication is important, not only so that members can stay abreast of important resource developments and community elections, but also in unusual cases where the community needs to be mobilized for advocacy purposes. The current email list depends on self-enrollment for the FlyBase newsletter or attendance at a recent ADRC, and reaches only a fraction of the community; it also contains many individuals who no longer work with Drosophila.

The FlyBoard has decided to add a new element that may increase the reach and sustainability of communication. In addition to maintaining current arrangements, the Board will solicit an email list of PIs or their equivalents, who maintain accounts at the Bloomington stock center (other stock centers will follow). Each PI/Equivalent will be asked by Bloomington to ‘opt-in’ to receive a handful of important emails from the Board annually.

Every effort will be made to limit emails, but these will include information about:

-annual FlyBoard election announcement
-annual FlyNews from FlyBoard President
-time-sensitive critical advocacy information (e.g. Model Organism Database support letter)
-major changes to widely-used Drosophila resources (e.g. Flybase, stock centers)

PIs/Equivalents will be asked to distribute this information to their trainees/employees, through simple email forwarding.

The Board recognizes that some fly workers may prefer to receive information directly, and also that some fly community PIs/Equivalents do not maintain Bloomington stock center accounts. Those individuals can sign up directly for FlyBase Newsletter; FlyBoard communications will be sent to these addresses as well.

Rules of Charter

Preamble

Over time, the Drosophila research community has experienced significant expansion. New activities, with potentially dramatic impact on the community as a whole, have been initiated by various individuals. In recognition of these facts and to ensure and facilitate inter-communal communication, some changes to the Drosophila Board are warranted. The present document embodies these changes and provides a historical framework for the benefit of newer community members.

A Short History of the Drosophila Board

The Drosophila community has held an annual research conference for more than 50 years. In the early days of the group, the community was small and less than a hundred individuals would attend these meetings, which could therefore be organized in an informal fashion. In the late 1970s and early 1980s, however, the community had grown to such an extent that attendance at the conference was typically over 1000 individuals. Consequently, organization of the conference became an overwhelming task for any one individual, and the University dormitory housing traditionally used for the meetings became inadequate. Furthermore, meeting registration fees exceeded expenditure, and moneys began to accumulate. As the number of conference attendees and as the fund increased, and when the housing for the conference was moved to commercial hotels, questions of personal liability began to trouble the individual organizers. It was at this point that Linda Hall and Dan Lindsley suggested the creation of a Drosophila Board and drew up an agreement with the Genetics Society of America's administrative offices to run the annual meetings. The agreement with the GSA offered two advantages: (1) the administrative details would be handled by professionals, and meeting cancellation insurance could be more readily obtained, (2) the Drosophila fund could be held in trust by the GSA to help defray meeting costs, while avoiding IRS problems for individual scientific program organizers. When, following his untimely death, the Larry Sandler Memorial Lecture Fund was established, the GSA agreed to set up and manage a separate account for this fund.

During the first few years, the Board was made up of individuals who had been actively involved in organizing previous conferences with an attempt to include members from across the U.S. and Canada so that the board would represent the interests of the entire North American Drosophila research community. More recently, International representatives were added to facilitate communication and coordination of Drosophila resource efforts throughout the world.

Composition of the Drosophila Board

The Drosophila Board is a representative group of working scientists who use Drosophila as their primary model organism.

The Board meets once a year in conjunction with the North American Drosophila Research Conference. Additional business is conducted by email, and, if necessary, by telephone or video conferences.

Officers

The Drosophila Board will have a President, elected by the community, who will serve for one year as President elect and for one year as President. To ensure long-term memory of the Board, the President will serve three additional years, as "past-President", "past-past President" then "Member-At-Large" in sequential years. The President-elect and Past Presidents will be actively involved in providing leadership to the Fly Board by providing assistance, advice, and counsel to the President.

The Drosophila Board will have an elected Treasurer who will serve for three years.

Regional Representatives

The Board consists of one elected Representative from each of the following regions of the U.S. and Canada:

New England	(Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island)
Mid-Atlantic	(Downstate New York, New Jersey, Eastern Pennsylvania, Delaware, West Virginia, Washington D.C., Maryland, Virginia)
Southeast	(North Carolina, South Carolina, Georgia, Florida, Alabama, Mississippi, Kentucky, Tennessee, Louisiana, Puerto Rico)
Midwest	(Minnesota, Wisconsin, Iowa, Illinois, Indiana, Missouri)
Great Lakes	(Upstate New York, Ohio, Western Pennsylvania, Michigan)
Heartland	(Colorado, Kansas, Nebraska, North Dakota, South Dakota, New Mexico, Texas, Arizona, Oklahoma, Arkansas)
Mountain	(Oregon, Washington, Idaho, Montana, Wyoming, Utah, Nevada, Alaska)
California	(California, Hawaii)
Canada	(Canada)

In addition, there will be a representative for:

Primarily Undergraduate Institutions

(U.S.)

as well as International Representatives from each of the following regions:

Australia/Oceania

Asia

Europe

Latin America

These delegates will be elected, and serve for a term of three years. If it is not possible to find two interested candidates in a region, a single candidate may instead be appointed by the board. The board is open to potential changes in international representation, or differences in the manner of selection of international representatives.

There shall also be a Trainee Representative (Senior graduate student or Post-doctoral researcher), who shall serve for a term of 2 years. The Trainee representative shall be selected by the elections committee from among interested candidates.

Ex officio members

The following individuals from the research community (or their designated representative) will serve on the Board as ex officio members:

The Director of FlyBase, and the chair of the FlyBase SAB
The Director of the Berkeley Drosophila Genome Project
The Director of the Bloomington Stock Center
The Directors of other major national and international Drosophila stock centers, including the Drosophila Species Stock Center, the VDRC, and the Kyoto DGGR
The Chairs of the Stock Center Advisory Committees
The Director of the DGRC
The PI of the Drosophila Gene Disruption Project
The Directors of the DRSC/TRiP
The Editor of DIS and
The current chair of the Sandler Memorial Lectureship selection committee
The current chair or a representative of the Image Award Committee
The Chairs of the Scientific Organizing committee of the previous, current, and upcoming North American National Drosophila Research Conference.
Leaders of other Drosophila community resource projects and centers, by invitation of the President
Any Drosophila researchers serving on the board of the GSA

The Board's discussion of community issues benefit from input from the entire community. It is the responsibility of the Regional Representatives to canvass Drosophila researchers residing in their regions so input can be obtained on major issues of concern. Advice from the ex officio members is invaluable and will be solicited on all Board issues. However, the Officers, including the Treasurer, and Regional Representatives, as the elected officials of the Board, constitute its voting body.

Elections

The "past-past President" will be responsible for organizing the election of the President, Treasurer, and the Regional Representatives. A nomination committee will be formed to name two delegates for each position to be elected. Delegates living in the different regions are chosen to ensure diversity and broad representation on the Board, but everyone in the Drosophila research community may vote for the all the open positions, including any of the regional representatives who are on the ballot that year. Only scientists who use Drosophila as a research organism are eligible to vote. Elections will be held October to December. The newly elected Representatives begin their term in the following spring at the annual meeting. Regional representatives whose terms are expiring serve until the annual board meeting, and are invited to attend the board meeting in the year their terms expire as ex-officio members.

Responsibilities of the Drosophila Board

The primary functions of the Board are:

1. 1 To serve as advocates for the Drosophila research community and represent community interests to funding agencies, other scientific organizations, and the general public. 2 To facilitate a free and productive relationship between the research community, the administrators of FlyBase, leaders of community resource and information projects, and the Directors of the Stock Centers. 3 To insure a successful annual North American Drosophila Research Conference. The Board selects the venue, based on recommendations from GSA. The President-elect appoints the chair of the Scientific Organizing committee for the next meeting to be organized (2-3 years in advance). 4 To administer the meeting fund of the Drosophila research community. 5 To administer awards, including the Larry Sandler Memorial Lecture fund, undergraduate travel awards, including the Victoria Finnerty Award, and the Image Award.

Responsibilities of the Drosophila Board Presidents:

President-elect elect – Attends the first meeting after being elected, to observe

President-elect (1) Takes the minutes at board meeting, circulates the minutes to the board by email so that they can be approved and posted on Flybase in a timely fashion. (2) Chooses the meeting organizers for the next Fly meeting to be planned.

President (3) Presides over the board meeting: solicits reports from the meeting organizers, GSA director, Treasurer, Sandler committee chair, Finnerty award chair, Image award chair, Elections committee, Communications committee, and all of the community resources and projects. (4) Writes “FlyNews” newsletter, updates fly community on resources, meetings, and other news, distributed ~ twice/year. (5) May be responsible for organizing writing of the next White Paper. (6) Writes letters of support for resource project proposals, on behalf of the fly community. These normally cite community support for the goals of the project by referring to the White Paper. (7) Updates the lists of plenary speakers, historical speakers, session chairs, Sandler award winners and selection committees, and sends copies to the next meeting organizers. (8) Reminds past-past-president that they need to run the next election in September. (9) Oversees formation of Drosophila board committees and assignment of members to these committees. (10) Addresses, with help and support of the Drosophila board, any other matters arising that affect the fly community.

Past-president (10) Aids current president and attends next meeting for continuity.

Past-past president (11) Selects and chairs Election Committee for the board, and organizes elections. Include in board meeting report the master list of board members, with their term limits. Submit this to Flybase.

Responsibilities of the Regional Representatives:

To effectively carry out the responsibilities of the Drosophila Board, standing committees may be formed, and each regional representative is encouraged to serve on at least one committee. These committees can also include non-board members. Possible committees include:

Advocacy: Develop and implement plans to advocate for Drosophila Research.

White Paper: Review and approve or update White Paper.

Infrastructure: Develop recommendations for new resources that would benefit the Drosophila community. Review annual reports of community resources that report to the Fly Board.

Community: Develop plans to enhance communication and exchange of information and resources among Drosophila researchers

Fly Meeting: Review organization of the North American Drosophila Conference, make recommendations for changes.

SAB: Support oversight of Drosophila resources and resource projects by serving on Scientific Advisory Boards.

The incoming President shall determine which committees need to be formed and encourage regional representatives to choose an appropriate assignment.

Meeting Site

The site of the annual Drosophila Research Conference will rotate in the following order: East, West, Center of the U.S.

This charter was prepared for the Board by Th. Kaufman and J. Lucchesi and was revised by the Board at its meetings on March 31, 1993, at the Town & Country Hotel, San Diego, CA, on April 5, 1995, at the Westin Peachtree, Atlanta, GA, by an electronic vote in February 2003, on March 20, 2003 at Chicago and on March 23, 2004 at Washington D.C., and July 2016 in Orlando, FL.

File:2016_FlyBoard_Meeting_Minutes.pdf

Board Meetings

2016 minutes
2015 minutes	2015 agenda & reports
2014 minutes	2014 agenda & reports
2013 minutes	2013 agenda
2012 minutes	2012 agenda	2012 resource reports
2011 minutes
2010 minutes
2009 minutes
2008 minutes
2007 minutes
2006 minutes
2005 minutes
2004 minutes
2003 minutes
2002 minutes
2001 minutes
2000 minutes
1998 minutes

The Drosophila Board 2017-18

General contact: flyboard@morgan.harvard.edu
Year indicates the last Fly Meeting through which Board Members will serve as Officers or Regional Reps.
Past-Presidents serve as members-at-large until the end of the indicated term.

Officers

Name	Office	Year	E-mail
Laura Johnston	President	2020	lj180@columbia.edu
Deborah Andrew	President-Elect	2021	dandrew@jhmi.edu
Bruce Edgar	President-Elect-Elect	2022	bruce.edgar@hci.utah.edu
David Bilder	Past-President (2016)	2019	bilder@berkeley.edu
Ken Irvine	Past-President (2015)	2018	irvine@waksman.rutgers.edu
Amy Bejsovec	Past-President (2014)	2017	bejsovec@duke.edu
Michelle Arbeitman	Treasurer	2020	arbeitman@neuro.fsu.edu

Regional Representatives

Name	Region	Year	E-mail
Esther Verheyen	Canada	2018	everheye@sfu.ca
Scott Barolo	Great Lakes	2018	sbarolo@umich.edu
Celeste Berg	Mountain	2020	caberg@u.washington.edu
Andrea Page-McCaw	Southeast	2018	andrea.page-mccaw@vanderbilt.edu
Amy Kiger	California	2019	akiger@ucsd.edu
Michael Galko	Heartland	2018	mjgalko@mdanderson.edu
Kim McCall	New England	2020	kmccall@bu.edu
Chris Rushlow	Mid-Atlantic	2019	chris.rushlow@nyu.edu
Bing Zhang	Midwest	2018	zhangbing@missouri.edu

Primarily Undergraduate Institution Representative

Name	Year	E-mail
Amanda Norvell	2020	norvell@tcnj.edu

International Representatives

Name	Region	Year	E-mail
Coral Warr	Australia/Oceania	2020	coral.warr@sci.monash.edu.au
Li-Mei Pai	Asia	2019	shayashi@cdb.riken.jp
Sarah Bray	Europe	2019	sjb32@cam.ac.uk
Juan Riesgo-Escovar	Latin America	2019	juanriesgo@prodigy.net.mx

Ex Officio

Name	Affiliation	E-mail
Norbert Perrimon	FlyBase	perrimon@receptor.med.harvard.edu
Susan Russo Gelbart	FlyBase	russo@morgan.harvard.edu
Susan Celniker	BDGP	celniker@fruitfly.org
Thom Kaufman	Bloomington Stock Center & FlyBase	kaufman@indiana.edu
Kevin Cook	Bloomington Stock Center & Nomenclature Committee	kcook@bio.indiana.edu
Patrick O'Grady	Drosophila Species Stock Center, UC Berkeley	ogrady@drosophilaevolution.com
Maxi Richmond	Drosophila Species Stock Center, UC San Diego	mrichmond@ucsd.edu
Jim Thompson	DIS	jthompson@ou.edu
Liz Perkins	Harvard TRiP	lperkins@genetics.med.harvard.edu
Hugo Bellen	Bloomington Stock Center Advisory Committee & P element project	hbellen@bcm.tmc.edu
Allan Spradling	P-element project	spradling@ciwemb.edu
Stephanie Mohr	Director, DRSC/TRiP, Harvard	smohr@genetics.med.harvard.edu
Jonathan Zirin	Assistant Director, DRSC/TRiP, Harvard	jzirin@genetics.med.harvard.edu
Scott Hawley	Nomenclature Committee	rsh@stowers-institute.org
Lisa Meadows	VDRC	lisa.meadows@viennabiocenter.org
Masanobu Itoh	DGRC, Kyoto	mitoh@kit.ac.jp
Toshiyuki Takano-Shimizu	DGRC, Kyoto	fruitfly@kit.ac.jp
Chuck Langley	At large	chlangley@ucdavis.edu
Brian Oliver	FlyBase Advisory Board	oliver@helix.nih.gov

GSA

Name	Office	E-mail
Lynn Cooley	GSA Board of Directors	lynn.cooley@yale.edu
Suzy Brown	Senior Director	sbrown@genetics-gsa.org
Tracy DePellegrin	Executive Director	tracey.depellegrin@thegsajournals.org