FlyBase:Fly Board

Rules of Charter

Preamble

Over time, the Drosophila research community has experienced a very significant level of expansion. In recent years, several new activities, with potentially dramatic impact on the community as a whole, have been initiated by various individuals. In recognition of these facts and to ensure and facilitate inter-communal communication, some changes to the Drosophila Board are warranted. The present document embodies these changes and provides a historical framework for the benefit of the newer members of the community.

A Short History of the Drosophila Board

The Drosophila community has held an annual research conference for more than 30 years. In the early days of the group, the community was small and less than a hundred individuals would attend these meetings, which could therefore be organized in an informal fashion. In the late 1970s and early 1980s, however, the community had grown to such an extent that attendance at the conference was typically over 1000 individuals. Consequently, organization of the conference became an overwhelming task for any one individual, and the University dormitory housing traditionally used for the meetings became inadequate. Furthermore, meeting registration fees exceeded expenditure, and moneys began to accumulate. As the number of conference attendees and as the fund increased, and when the housing for the conference was moved to commercial hotels, questions of personal liability began to trouble the individual organizers. It was at this point that Linda Hall and Dan Lindsley suggested the creation of a Drosophila Board and drew up an agreement with the Genetics Society of America's administrative offices to run the annual meetings. The agreement with the GSA offered two advantages: (1) the administrative details would be handled by professionals, and meeting cancellation insurance could be more readily obtained, (2) the Drosophila fund could be held in trust by the GSA to help defray meeting costs, while avoiding IRS problems for individual scientific program organizers. When, following his untimely death, the Larry Sandler Memorial Lecture Fund was established, the GSA agreed to set up and manage a separate account for this fund.

During the first few years, the Board was made up of individuals who had been actively involved in organizing previous conferences with an attempt to include members from across the U.S. and Canada so that the board would represent the interests of the entire North American Drosophila research community.

Composition of the Drosophila Board

The Drosophila Board is a representative group of working scientists who use Drosophila as their primary model organism.

The Board meets once a year in conjunction with the North American Drosophila Research Conference. Additional business is conducted by email, FAX, and, if necessary, by telephone conferences.

Officers

The Drosophila Board will have a President, elected by the community, who will serve for one year as President elect and for one year as President. To ensure long-term memory of the Board, the President will serve three additional years, as "past-President", "past-past President" then "Member-At-Large" in sequential years.

The Drosophila Board will have a Treasurer who will serve for three years. The Treasurer will nominate a successor who must be a current or past member of the Board. The nominee must be approved by a vote of the Board.

Regional Representatives

The Board consists of one elected Representative from each of the following regions of the U.S. and Canada:

New England	(Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island)
Mid-Atlantic	(Downstate New York, New Jersey, Eastern Pennsylvania, Delaware, West Virginia, Washington D.C., Maryland, Virginia)
Southeast	(North Carolina, South Carolina, Georgia, Florida, Alabama, Mississippi, Kentucky, Tennessee, Louisiana, Puerto Rico)
Midwest	(Minnesota, Wisconsin, Iowa, Illinois, Indiana, Missouri)
Great Lakes	(Upstate New York, Ohio, Western Pennsylvania, Michigan)
Heartland	(Colorado, Kansas, Nebraska, North Dakota, South Dakota, New Mexico, Texas, Arizona, Oklahoma, Arkansas)
Mountain	(Oregon, Washington, Idaho, Montana, Wyoming, Utah, Nevada, Alaska)
California	(California, Hawaii)
Canada	(Canada)

In addition, there will be a representative for:

Primarily Undergraduate Institutions

(U.S.)

as well as International Representatives from each of the following regions:

Australia/Oceania

Asia

Europe

Latin America

These delegates will be appointed by the communities in these regions. Regional Representatives serve on the Board for a period of three years. Terms of office for the Officers and the Regional Representatives begin and end in the spring, coincident with the annual meeting.

Ex officio members

The following individuals from the research community (or their designated representative) will serve on the Board as ex officio members:

• The Director of FlyBase
• The Director of the Berkeley Drosophila Genome Project
• The Director of the Bloomington Stock Center
• The Director of the Tucson Drosophila Species Stock Center
• The Chairs of the Stock Center Advisory Committees
• The Editor of DIS and
• The current chair of the Sandler Memorial Lectureship selection committee
• The Program Chairs of the previous, current, and upcoming North American National Drosophila Research Conference will be invited to attend the Board meeting.

The Board's discussion of community issues benefit from input from the entire community. It is the responsibility of the Regional Representatives to canvass Drosophila researchers residing in their regions so input can be obtained on major issues of concern. Advice from the ex officio members is invaluable and will be solicited on all Board issues. However, the Officers, including the Treasurer, and Regional Representatives, as the elected officials of the Board, constitute its voting body.

Elections

The "past-past President" will be responsible for organizing the election of the President and the Regional Representatives. A nomination committee will be formed to name two or three delegates for each position to be elected. Delegates living in the different regions are chosen to ensure diversity and broad representation on the Board, but everyone in the Drosophila research community may vote for the all candidates, including any of the regional representatives who are on the ballot that year. Elections will be held in December. The newly elected Representatives will participate in the Board Meeting and begin their term in the following spring, coincident with the annual meeting.

Responsibilities of the Drosophila Board

The primary functions of the Board are:

1. To serve as advocates for the Drosophila research community and represent community interests for advising funding agencies.
2. To facilitate a free and productive relationship between the research community, the administrators of FlyBase, the editors of DIS and DIN, and the Directors of the National Stock Centers.
3. To insure a successful annual North American Drosophila Research Conference. The Board selects the venue and appoints the Scientific Organizer(s); the President signs the protocol of agreement with the GSA.
4. To administer the meeting fund of the Drosophila research community.
5. To administer the Larry Sandler Memorial Lecture fund.

Meeting Site

The site of the annual Drosophila Research Conference will rotate in the following order: East, West, Center of the U.S.

This charter was prepared for the Board by Th. Kaufman and J. Lucchesi and was revised by the Board at its meetings on March 31, 1993, at the Town & Country Hotel, San Diego, CA, on April 5, 1995, at the Westin Peachtree, Atlanta, GA, by an electronic vote in February 2003, on March 20, 2003 at Chicago and on March 23, 2004 at Washington D.C.

Board Meetings

2014 minutes	2014 agenda & reports
2013 minutes	2013 agenda
2012 minutes	2012 agenda	2012 resource reports
2011 minutes
2010 minutes
2009 minutes File:DrosBoardMinutes2009.doc
2008 minutes
2007 minutes
2006 minutes
2005 minutes
2004 minutes
2003 minutes
2002 minutes
2001 minutes
2000 minutes
1998 minutes

The Drosophila Board 2014-15

• General contact: flyboard@morgan.harvard.edu
• Year indicates the last Fly Meeting through which Board Members will serve as Officers or Regional Reps.
• Past-Presidents serve as members-at-large until the end of the indicated term.

Officers

Name	Office	Year	E-mail
David Bilder	President-elect	2019	bilder@berkeley.edu
Ken Irvine	President	2018	irvine@waksman.rutgers.edu
Amy Bejsovec	Past-President (2013)	2017	bejsovec@duke.edu
Michael O'Connor	Past-President (2012)	2016	moconnor@umn.edu
Elizabeth Gavis	Past-President (2011)	2015	gavis@princeton.edu
Deborah Andrew	Treasurer	2016	dandrew@jhmi.edu

Regional Representatives

Name	Region	Year	E-mail
Laura Nilson	Canada	2015	laura.nilson@mcgill.ca
Scott Barolo	Great Lakes	2017	sbarolo@umich.edu
Sarah Certel	Mountain	2017	sarah.certel@umontana.edu
Andrea Page-McCaw	Southeast	2017	andrea.page-mccaw@vanderbilt.edu
Angelika Stathopoulos	California	2016	angelike@caltech.edu
Michael Galko	Heartland	2017	mjgalko@mdanderson.edu
Giovanni Bosco	New England	2016	giovanni.bosco@dartmouth.edu
Jessica Triesman	Mid-Atlantic	2016	treisman@saturn.med.nyu.edu
Seth Blair	Midwest	2015	ssblair@wisc.edu

Primarily Undergraduate Institution Representative

Name	Year	E-mail
Alexis Nagengast	2016	aanagengast@mail.widener.edu

International Representatives

Name	Region	Year	E-mail
Gary Hime	Australia/Oceania	2016	grhime@unimelb.edu.au
Shigeo Hiyashi	Asia	2016	shayashi@cdb.riken.jp
Daniel St. Johnston	Europe	2016	d.stjohnston@gurdon.cam.ac.uk
Mariana Melani	Latin America	2016	mmelani@leloir.org.ar

Ex Officio

Name	Affiliation	E-mail
Bill Gelbart	FlyBase	gelbart@morgan.harvard.edu
Susan Celniker	BDGP	celniker@fruitfly.org
Thom Kaufman	Bl'ton S.C. & FlyBase	kaufman@bio.indiana.edu
Kathy Matthews	Bl'ton S.C. & FlyBase	matthewk@indiana.edu
Kevin Cook	Bl'ton S.C. & Nomenclature Comm.	kcook@bio.indiana.edu
Teri Markow	UCSD Dros. Sp. S.C.	tmarkow@ucsd.edu
Maxi Richmond	UCSD Dros. Sp. S.C.	mrichmond@ucsd.edu
Jim Thompson	DIS	jthompson@ou.edu
Liz Perkins	Harvard TRiP	lperkins@genetics.med.harvard.edu
Hugo Bellen	Bl'ton S.C. Adv. Comm. & P element project	hbellen@bcm.tmc.edu
Allan Spradling	P-element project	spradling@ciwemb.edu
Stephanie Mohr	Harvard DRSC	smohr@genetics.med.harvard.edu
Scott Hawley	Nomenclature Comm	rsh@stowers-institute.org
Lisa Meadows	VDRC	lisa.meadows@viennabiocenter.org
Masanobu Itoh	DGRC, Kyoto	mitoh@kit.ac.jp
Toshiyuki Takano-Shimizu	DGRC, Kyoto	fruitfly@kit.ac.jp
Chuck Langley	At large	chlangley@ucdavis.edu
Brian Oliver	FlyBase Advisory Board	oliver@helix.nih.gov

GSA

Name	Office	E-mail
Adam Fagen	Executive Director	afagen@genetics-gsa.org
Suzy Brown	Senior Director	sbrown@genetics-gsa.org

White Papers

Drosophila Board White Papers

Drosophila Board White Paper 2012 (PDF)

Drosophila Board White Paper 2009 (PDF)

Drosophila Board White Paper 2007 (PDF)

Drosophila Board White Paper 2005 (PDF)

Drosophila Board White Paper 2003 (PDF)

Drosophila Board White Paper 2001 (PDF)

Other Drosophila Community White Papers

modENCODE Comparative Genomics White Paper 2009 (PDF)

ENCODE-modENCODE Consortia Data Release Policy White Paper 2008 (PDF)

Drosophila Genetic Reference Panel White Paper 2008 (PDF)

Drosophila ENCODE White Paper 2006 (PDF)

Drosophila BAC White Paper 2003 (PDF)

Genomes White Paper 2003 (PDF)

Simulans Yakuba Genomes White Paper 2003 (PDF)

Simulans Yakuba Genomes White Paper 2002 review (PDF)

Simulans Yakuba Genomes White Paper 2002 (PDF)